Company Secretarial & Governance Services

The Company Secretary is responsible for ensuring the company complies with the Companies Act 2006, Companies House regulations, and its own articles of association. We provide full company secretarial support: drafting board meeting notices, preparing board agendas, documenting board resolutions, maintaining minutes, and ensuring directors have the information required to make informed decisions.

Board meetings must be properly convened with statutory notice (unless all directors consent to short notice), documentation of attendance, and formal minutes recording discussions and decisions. We draft board agendas covering statutory business (such as approval of accounts, dividend declarations, director appointments), strategic decisions requiring board approval, and matters requiring shareholder approval. All board resolutions—whether in-person meetings or written resolutions—are properly documented in accordance with the Companies Act 2006.

We manage director duties compliance, ensuring directors understand their statutory obligations under sections 171-177 of the Companies Act 2006 (duty to avoid conflicts, duty of care and skill, duty to report interests in transactions). We prepare conflict of interest disclosures, manage director appointment procedures, document director indemnities, and maintain director appointment and resignation records with Companies House.

We also manage shareholder communications—notices of general meetings, proxy documentation, resolutions requiring shareholder approval (such as dividend declarations, share issuances, director appointments). All shareholder documentation complies with the Companies Act 2006 and articles of association, ensuring shareholder meetings are properly convened and shareholder resolutions are duly passed.

Every company must have a registered office where statutory notices, documents, and legal correspondence can be delivered. This mandatory Companies House filing is your company's official address of record. Many businesses use a professional registered office rather than disclosing their operational location or home office address publicly.

Our registered office service provides a prestigious London business address that appears on all Companies House filings, public documents, and statutory notices. We receive all statutory correspondence including documents from Companies House (such as confirmation statement reminders, annual filing notices), HMRC communications (tax assessments, penalties, enquiries), and legal notices (court orders, bailiff notices, solicitor correspondence). All incoming correspondence is securely received, logged, and forwarded to you.

Our mail forwarding service includes immediate email notification of receipt, secure scanning of important documents for your online portal, forwarding of original documents to your operational address, and weekly summary reports of received correspondence. We maintain strict confidentiality—your business operations, home address, and personal details are never disclosed beyond what Companies House requires legally.

The registered office is distinct from your trading address or operational location. Many companies operating from home offices, hot-desking spaces, or multiple locations maintain a professional registered office to present permanent corporate credibility. Directors' home addresses remain confidential (filed under private register provisions with Companies House) while the registered office appears on all public documents. You can change your registered office at any time by filing Form CH01 with Companies House; we prepare and file these amendments on your behalf.

The Companies Act 2006 requires companies to maintain detailed statutory registers: the register of members (shareholders), register of directors, register of directors' residential addresses, register of secretaries, register of charges (mortgages/security interests), and (since 2016) the register of persons with significant control. These registers must be accurate, current, and available for inspection by members and (for PSC information) the public.

We maintain your statutory registers, ensuring they reflect current shareholdings, director changes, charges (such as bank security interests), and PSC information. When directors change (appointments, resignations, retirements), we update the directors register, file notifications with Companies House (Forms AP01 for appointments, TM01 for resignations), and manage director address confidentiality (filing private registers for residential addresses).

The PSC register records beneficial owners—individuals who ultimately own or control 25% or more of the company's shares or voting power. PSC identification has become increasingly important for anti-money laundering compliance, sanctions screening, and beneficial ownership transparency. We identify PSC holders, collect beneficial ownership information, verify PSC documentation, and maintain the PSC register with Companies House, filing PSC notifications (Forms PSC01-PSC08) within statutory 14-day deadlines.

For companies with nominee shareholders or complex ownership structures, we manage shareholder register accuracy while maintaining confidentiality of beneficial owners. For companies acquiring other companies or undertaking restructurings, we update registers to reflect new shareholdings, transfers of shares, and changes in corporate structure. All register updates are timely, accurate, and compliant with Companies House requirements.

Every company (with limited exemptions) must file a Confirmation Statement with Companies House at least once every 12 months, typically coinciding with the company's accounting reference date. The Confirmation Statement confirms that the company's statutory registers (directors, members, charges, PSC) are accurate as of the confirmation date. Failure to file confirmation statements results in penalties escalating from £150 to £750+, potential striking off the register, and director disqualification.

We prepare and file Confirmation Statements on your behalf, gathering required information: confirmation of director details and changes, shareholder register accuracy, PSC information updates, charge register accuracy (including confirmation of security interests and liens), and registered office confirmation. We file Confirmation Statements within statutory deadlines (14 days after the due date incurs a £150 penalty; more than 3 months incurs £750+). For companies in financial distress, timely confirmation statement filing can be the difference between company survival and striking off.

We also manage other statutory filings: accounts and reports filing (for companies above the small company threshold), directors' reports, auditors' reports (if required), and changes to corporate structure (mergers, capital changes, share issuances). We ensure all filings are accurate, timely, and comply with Companies House filing requirements and the Companies Act 2006.

For companies undergoing changes—acquisitions, mergers, restructuring, management changes—we coordinate all necessary statutory filings to reflect the company's evolving structure. We maintain a comprehensive filing calendar ensuring no statutory deadlines are missed and all Companies House obligations remain current.

If your company is currently managed by another provider, we can seamlessly take over company secretarial support. We coordinate the transition, retrieve all statutory information from your previous provider, verify register accuracy, identify any pending filings or obligations, and assume responsibility for ongoing governance and filing.

During transfer-in, we conduct a comprehensive compliance review: checking if confirmation statements are current, accounts are properly filed, director details are accurate, PSC information is current, and charges are accurately registered. We identify any filing gaps or regulatory exposure and develop a remediation plan to bring the company into full compliance.

We also manage transitions where companies change jurisdiction or restructure. If your company is expanding internationally or restructuring across group companies, we advise on optimal corporate structures and manage the regulatory filings required in each jurisdiction. For UK companies establishing overseas operations, we maintain UK compliance while ensuring overseas regulatory requirements are met.

Transfer-in also includes securing all corporate documents—articles of association, share certificates, board minutes, statutory registers, and historical filings. We establish a document management system ensuring corporate records are secure, organized, and readily accessible for board governance, investor reporting, or regulatory inquiries.